Corporate event technical checklist
The technical side of a corporate event is prepared in five stages: the brief (goal, audience, venue, date), the site visit (access, power, rigging, network), the design of the setup (sound, image, light, video capture), content preparation, then installation, rehearsal and operation with a crew on site until load-out.
1. The brief
- a) goal of the event and key moments
- b) number of participants on site and remote
- c) venue, date, installation and load-out times
- d) speakers, entertainment, planned content
2. The site visit
- a) delivery access, lifts, permitted hours
- b) available power and location of distribution boards
- c) rigging points and permissible load
- d) dedicated wired network for streaming
- e) venue constraints: noise, fire safety, neighbours
3. The setup
- a) sound: PA, microphones, monitors
- b) image: LED screen or projection, switching control room
- c) light: stage, ambience, camera lighting
- d) video capture and streaming if part of the audience is remote
- e) redundancy of critical elements
4. Content
- a) presentations and videos in the format provided
- b) timed running order shared with the control room
- c) list of speakers and their needs
5. On the day
- a) installation and adjustment
- b) rehearsal with speakers
- c) operation with a technician at each critical position
- d) load-out and handover of the venue
To see who does what, position by position: what an event requires.
Frequently asked questions
How far ahead should the technical side be planned?
As soon as the date and venue are known. A simple setup can be arranged in a few weeks; an event with an LED screen, video capture and remote speakers is ideally prepared two to three months ahead, especially in high season.
Is a site visit necessary?
It avoids most bad surprises: insufficient power, a narrow delivery access, a ceiling without rigging points, a network shared with the public. When our crews already know the venue, plans and photos may be enough.
Who provides the content shown on screen?
The client or their agency, in the format we send in advance. We check it before the event and can adapt it to the screen resolution.
In the same area
Event production, from design to load-out
Technical event production: LED screens, sound, lighting, structures, live capture and production management, from design to load-out, all over Switzerland.
Every area of an event, delivered or coordinated
LED screens, sound, lighting, filming, stage, power, network, furniture, walls, reception, logistics: each area delivered by RMHpro or coordinated by us.
Conferences and congresses
Plenary, breakout rooms, interpreting, room-to-room feeds and streaming for remote participants. RMHpro runs a congress from a single control room.
Whatever your event
Conference, congress, town hall, gala, graduation, show, concert, match, trade fair, giant screen: the page that covers your case and what makes it specific.
Conferences and corporate events
Full technical setup for conferences, general meetings, launches and seminars: screens, sound, lighting, filming, remote streaming, voting, recording.
Sport and stadiums
LED perimeter boards, stadium screens, sponsor content produced for every match with approval and playback records. A season-long service offering.
Let’s talk about your event
Tell us what you are organising, for how many people, where and when. We reply within one working day.